Japan S&GP is an organization handling end-to-end Procurement activities including market research, spend analysis, source selection, fair value determination, negotiation, contracting, and following up the delivery of services and goods IBM purchases from suppliers. A Procurement Sourcing Professional conducts the end-to-end procurement activities for a responsible internal client. A Procurement Sourcing Professional usually has one or a few commodities he/she dedicatedly supports.
Your Role and Responsibilities
Detail Job Description:
As a member of IBM Japan Services and General Procurement, you will handle following procurement and sourcing activities:
Activities related to Strategic Sourcing
Analyze the commodity spend and come up with a sourcing strategy to reduce the cost of internal clients
Research markets in order to look for supplier engagement opportunity and verify existing suppliers’ competitiveness
Issue RFP’s select the right suppliers to realize the sourcing strategy. May act as a leader or follower of a task team of a big RFP project
Collaborate with internal clients to determine the supplier selection criteria and evaluate suppliers’ proposals against it
Analyze fair value price of the commodity and achieve it through negotiation with suppliers
Create contracts and negotiate the terms and conditions with suppliers
Monitor the performance of the suppliers after the closure of RFP and ensure the achievement of strategic objectives
Activities related to tactical sourcing and procurement operation
Receive sourcing requests from internal clients and confirm the requirements
Obtain quotation from a core supplier who is already entitled through the strategic sourcing activity
Ensure the supplier’s quotation follows the agreed contract terms and conditions
Conduct competitive bidding among suppliers when a core supplier for the commodity is not predefined or not available
Document the supplier selection reason and fair value determination analysis
Negotiate to flow down contract terms and conditions from customer contract when it is necessary
Process supplier registration and qualification when a new supplier is needed
Negotiate base agreement and other related procurement agreements when registering a new supplier or when needed to refresh the existing agreements
Issue PO manually when Hands-Free PO solutions can’t be applied
Amend PO when the change is needed by an internal client
Follow up the delivery of the goods and services from suppliers when they are not delivered in time
Follow up the receipt process by an internal client when it is not done in time. Expedite payment process may be needed, too
Both internal clients and suppliers are located in Japan, so the daily job will be done remotely from Dalian. In addition, you will join the cross country organization. Team consists of the members from Tokyo, Shanghai, and Chengdu. First Line manager will be either in Tokyo or Shanghai dependent on the first line organization you will be appointed.
Fluent Japanese language skill. JLPT N1 is required. Need to read, write, listen, and speak Japanese every moment. Most of the business communication is done in Japanese.
Business level English language skill. TOEIC 700 or equivalent is required. Many of the trainings and guidance are given in English. TOEIC 800 or above is preferable in order to increase the opportunity to communicate with executives located worldwide.
Communication and negotiation skills. Need to be demonstrated by experienced examples in the career.
Logical thinking skill to develop sourcing and negotiation strategy
8 years of experience in working in Procurement or Sourcing organization. Experience in sourcing activity is more preferable.
Experience in leading a team
Experience in solving conflicts with stakeholders outside of the department
Basic IT skills to use multiple web applications and tools effectively
Basic knowledge of IT industry and IBM strategy
Business data analysis
Financial analysis or accounting skills
Basic knowledge of business legal and intellectual property right
Experience in working in sales or IT delivery organization
Required Technical and Professional Expertise
Fluent in spoken and written Japanese language (Business)
Strong PC Skill in Excel, Powerpoint, Word
Strong analytical skills and good knowledge of cost analysis
Strong sense of responsibility and ownership
Ability to work in a matrix organization and ability to interact globally
Strong communication skills
Self-motivated, team player, creative, well organized
Able to work under pressure and tight schedules
Preferred Technical and Professional Expertise
Fluent in English is preferred.
About Business Unit
The IBM Finance organization is responsible for driving enterprise performance and transformation. We are the financial stewards of IBM, delivering IBM’s financial strategy, developing new business models, and mitigating enterprise risk. Do you have a passion for creating business value? Join our team in accounting, financial planning, pricing, business controls, tax, treasury, business development (acquisitions & divestitures), and global financing.
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For additional information about location requirements, please discuss with the recruiter following submission of your application.
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